Position Overview:

The Executive Assistant primarily provides high-level administrative support for the CEO and President. The Executive Assistant also greets visitors and answers phones.


  • Review and prioritize a daily high volume of CEO’s e-mails
  • Heavy calendaring, scheduling, and correspondence on behalf of the CEO and President as-needed
  • Research and coordinate a high volume of complex travel arrangements (air, hotels, rental cars, etc.) for all staff
  • Track and report cash and credit expenses for CEO and President; fill out and review expense reports
  • Make lunch and dinner reservations
  • Coordinate quarterly Board meetings and materials
  • Coordinate special events
  • May assist with updating agency information on social media
  • May assist with updating agency website
  • May assist with research and additional project work
  • Provide beverages and food for CEO and meetings as requested
  • Supervise Office Assistant in the completion of their duties

 Skills and Qualifications:

 1-2 years supporting a C-level Executive is preferred

  • If you have some experience with Social Media, this is a plus
  • Any familiarity with internet advertising and media terminology is a big plus
  • You have strong Microsoft Office skills, particularly Outlook and Excel, and can demonstrate them—this is mandatory
  • You are able to learn new skills and programs quickly
  • You are quick and thorough with projects
  • You are comfortable with technology and can assist with web meetings and wireless access for guests
  • You have a Bachelor’s degree
  • You adore details and find it rewarding keeping an Executive organized, on schedule, comfortable and informed
  • You have solid written communication skills and are engaging on the phone
  • Your verbal skills are clear, persuasive and confident—you can speak up when you don’t understand a request and you have the confidence and communication skills to take calls and respond to requests.
  • You can work well under pressure and tight deliverables don’t bother you
  • You have a personality that our staff, clients, and vendors will adore

If you meet the above requirements and are looking to work in a fun and dynamic industry, send a cover letter telling us why you would be a good candidate, your salary range requirements and your resume.

Mediasmith, an equal opportunity employer, offers competitive salary packages and a full range of benefits in a pleasant and very casual Financial District environment.

We are sorry but we are only able to respond to candidates selected for interviews.

Introducing the Mediasmith
Client Bill of Rights
As an independent media agency that has always aspired to the best practices in transparency (both relative to costs and data), we felt it was time to be clearly and publicly committed to a set of principles. We’ve run our business in the spirit of these principles since our founding, but have decided to express them as the Mediasmith Client Bill of Rights. Some of these are not easy issues to solve in our industry, and we are casting no specific allegations at any particular entity. We’re only being very clear about how we are going to do business.